Compliance

Every guide that uses Compliance, whatever the work.

• Entities and peopleGroup entities by handTick the entities you want on the register and put them in a hand-picked group, or add them to an existing one.
• Entities and peopleChange an entity's statusMove an entity to a new status, such as dormant or dissolving, and record the day it actually happened.
• Entities and peopleAdd a registrationRecord an entity's home registration or a registration in another jurisdiction, with its number, dates and registered agent.
• Entities and peopleFill the gaps in an entity's recordSee what is missing from each entity's record, across the group and for one company, and fill it in or track it as a task.
• ComplianceSee what is due across the groupRead the Compliance Calendar to see every outstanding deadline in the group, what each row and colour means, and what has closed.
• ComplianceNarrow the calendar to the work you needSearch and filter the Compliance Calendar by status, type, priority and owner, so the list holds only the tasks you came for.
• ComplianceDeal with overdue deadlinesFind every overdue task, decide which are real breaches, give each an owner and a priority, and see which entities carry the most late work.
• ComplianceMove a task to a new dateChange the due date of a task you control from the calendar, and correct the record behind a deadline that IQ Entities counts for you.
• ComplianceLook back at what was doneUse the calendar's History tab to see every task that closed, how and when, and put one back on the outstanding list if it closed by mistake.
• ComplianceReview everything an entity owesUse an entity's Obligations Overview to see every duty it is under, what is open against each, and what raises the ones with no date.
• ComplianceLook ahead at the deadlines to comeUse the Forecast to see every deadline the group is under over the next months, including those that are not tasks yet.
• ComplianceFind out why a deadline is missingWork out why a deadline you expect is missing from the calendar, and record the fact or requirement that puts it there.
• ComplianceGet reminded before a deadlineUnderstand who IQ Entities reminds about a deadline and when, how an overdue deadline is escalated, and how to choose which reminders reach you.
• ComplianceOpen a task and see what raised itOpen a compliance task and read why it exists, what started it, why it is due when it is and what will close it.
• ComplianceMark a task as doneRecord what was done on a task, attach the receipt if you have one, and close it with an evidence pack behind it.
• ComplianceConfirm a duty no record can settleClose a task whose only proof is your judgement, such as taking reasonable steps, with a note of what was done.
• ComplianceFill in what a filing still needsUse a filing task's Needed to file card to complete the record before the form can go to the registry.
• CompliancePrepare the documents for a taskDraw up the board resolution, consent and other paperwork a task needs from your templates, or upload copies signed elsewhere.
• ComplianceRecord a filing made with another regulatorFile a duty with the regulator that owns it, using the values the task lists, then record the reference to close the task.
• ComplianceAssign tasks to people and teamsGive a task an owner from the Compliance Calendar, one at a time or several at once, so every deadline has a name against it.
• ComplianceAdd or remove a task by handAdd a one-off task to the Compliance Calendar, or delete a task raised in error with a reason kept on the record.
• ComplianceAsk someone outside to approve a taskSend a task's approval to named people outside the organisation, in rounds if it has to go up a chain, with their answer recorded.
• ComplianceFollow an approval request throughSee who has answered an approval request, replace a lost link, change the approvers or withdraw the request, and act once everyone agrees.
• ComplianceRead the law behind a dutyOpen a duty's own page from its task to see the law and section it comes from and how it is done in IQ Entities.
• ComplianceKeep licences and registrations renewedRecord a registration's expiry date so its renewal appears on the Compliance Calendar 60 days ahead, then roll the date forward once renewed.
• ComplianceKeep track of tax and pension deadlinesSee the Corporation Tax, VAT, payroll and pension deadlines an entity owes, and record each payment or return made with HMRC or a scheme.
• ComplianceFile with a registry outside the UKFile a change with the registry in France, Hong Kong or New Zealand from the company's Registrations page, after checking exactly what will be sent.
• CompliancePlan a month on the Forecast calendarUse the Forecast's Calendar tab to see every deadline in a month by day, including those not yet raised as tasks, and plan the busy days.
• ComplianceSplit the deadlines by owner, jurisdiction or lawGroup a week or month of deadlines by duty, assignee, jurisdiction or law and framework, and start a projected deadline early.
• ComplianceSee an entity's year of deadlinesUse an entity's own Forecast to see each recurring duty once, with every deadline in the coming months marked on its track.
• ComplianceShow an entity's compliance track recordSwitch an entity's Obligations Overview to its Timeline to show, year by year, which duties were done on time, done late or never recorded.
• ComplianceChoose the calendar columnsSort the Compliance Calendar by a column, and choose which columns the task list shows for everyone in the organisation.
• ComplianceKeep deadlines on the dashboardAdd the compliance cards to the dashboard so the team sees what is overdue, due soon and assigned to them as soon as they sign in.
• ComplianceSee which entities owe a dutyFind out why a duty applies to an entity, and which entities across the portfolio owe a law, are out of scope or do not owe it yet.
• ComplianceMeet the deadlines of a Spanish general meetingSee the notice and voting-results tasks a listed Spanish company's general meetings raise, and why each is due when it is.
• WorkflowsDescribe a workflow to IQDescribe a routine your team does by hand, answer what IQ asks, and open its draft in the builder to review before saving.
• WorkflowsAsk for information in a workflowAdd a Request information step that emails a person for documents or an answer, and check their reply before the workflow carries on.
• WorkflowsChoose when a workflow runsSet a workflow to run when someone starts it, on a schedule, before a deadline, when something changes, or when a document arrives.
• WorkflowsAdd the steps of a workflowAdd, set up, reorder and test the steps of a workflow in the builder, and quote earlier results with Insert data.
• WorkflowsGet approval in a workflowMake a workflow pause until a person approves, choose who is told, and approve or reject the paused run.
• WorkflowsRepeat steps for each companyFind the companies to work on, stop when there are none, and repeat steps once for each company found.
• WorkflowsRun a workflow and follow itStart a workflow for a company, watch each step on the run page, and find out why a run waited, failed or stopped.
• WorkflowsChange or pause a workflowEdit a saved workflow without disturbing runs under way, switch a paused one back on, stop it starting on its own, or delete it.
• WorkflowsCollect changes before the confirmation statementA workflow that asks for the year's shareholder changes a month before each confirmation statement falls due, then raises the task to update the registers.
• WorkflowsSet up a newly added companyA workflow that raises the same set-up tasks for every company added to IQ Entities, newly incorporated or acquired, and tells the team.
• WorkflowsPrepare the pack for a board meetingA workflow that starts when a board meeting is scheduled, raises the agenda task, collects the management accounts, and holds the pack for approval.
• Companies HouseFile a form from its taskCheck what Companies House will receive beside what IQ Entities holds, then file it from the task that asked for it.
• Companies HouseFile a confirmation statementAnswer the statement's questions on its task, check what it will confirm, and file it with Companies House.
• Companies HouseFile annual accountsUpload the accounts file your accounting software exported, check what IQ Entities read from it, and file it with Companies House.
• Companies HouseTrack your filingsSee every registry submission across your companies, where each one stands, and record filings made outside IQ Entities.
• Companies HouseFollow a filing after you submit itKnow what happens between filing and acceptance, and what to do when Companies House accepts or rejects a filing.
• IQ and insightsAsk IQ what is due this monthAsk IQ for the group's deadlines in a period, grouped by owner, and have it assign the tasks nobody holds.
• IQ and insightsCheck the group for missing data before year endHave IQ read every company's data completeness checks, rank the gaps that hold up deadlines, and track them as tasks.
• IntegrationsConnect the Hong Kong Companies RegistryConnect your organisation's presentor account once, so NR1 and ND2A filings for Hong Kong companies go out from IQ Entities.
• IntegrationsConnect the INPI Guichet uniqueConnect your organisation's INPI e-procédures account once, so formalities for French companies go out from IQ Entities.
• IntegrationsConnect the New Zealand Companies OfficeSign in with RealMe once, so annual returns, director changes and address changes for New Zealand companies go out from IQ Entities.
• AdministrationWrite your own requirementWrite a duty the shipped catalogue does not cover, such as a house rule or a contractual obligation, so it raises tasks like any statutory one.
• AdministrationAssign requirements to a groupBuild a group of companies that keeps its own membership up to date, and attach the requirements and frameworks its members owe.
• AdministrationAdd a framework of your ownRecord a house manual, policy or agreement as a framework, place your own duties under it, and attach it to a group in one step.
• AdministrationAdd your own filing formKeep the forms your organisation uses beside the ones each registry publishes, so everyone downloads the same blank.
• AdministrationTake entities live after onboardingLoad a book of companies without raising tasks for past events, then take each one live when its records are complete.
• AdministrationSee what fills each box on a formCheck which company detail goes into each box of a filing form, see what it prints for one company, and map your own PDF forms.
• AdministrationPrepare the values for a website filingAdd a filing made on a website as a web form, list what the site asks for, and copy a company's values across in order.