Meet the deadlines of a Spanish general meeting

A Spanish company listed on a regulated market has two dates around every general meeting. The notice must be published at least a month before the meeting, in the BORME or a national newspaper, on the company's website and to the CNMV. After the meeting, the resolutions and the full voting results go on the website and to the CNMV within five days. IQ Entities raises both as tasks from the meeting record, so the dates follow the meeting rather than a diary note.

Put the company in the listed group

These deadlines are owed by the companies in Spain listed companies (CNMV). A Spanish company joins the group when its Listing status (CNMV), in its Entity Details, is Shares listed or Bonds or other debt only. An administrator can also add a company to the group by hand; see Assign requirements to a group.

Schedule the meeting

1. Schedule the general meeting on the company's Meetings page, with the type AGM, EGM or Shareholder; see Schedule a board meeting. A board meeting raises neither task.

2. The task Publish the meeting notice appears on the company's calendar, due before the meeting. When the meeting is held, Publish the voting results joins it.

   

Read why the notice is due when it is

1. Open Publish the meeting notice. Why this date sets out how the deadline was counted: a clear month before the meeting's scheduled date, moved earlier past weekends and holidays.

   

2. If the meeting moves, the task's date moves with it. If the meeting is cancelled, the task is withdrawn.

After the meeting

1. Mark the meeting as held on its page; see Record a board meeting. A meeting recorded as already held raises the task too.

2. Publish the voting results is due within five days of the day the meeting was held.

   

Tips from practice

• The notice task always shows the one-month date. An extraordinary meeting may be called on fifteen days' notice only where shareholders can vote electronically and the last ordinary meeting approved the shorter period; the task cannot see those conditions, so check them before relying on fifteen days.
• Record the company's registered office with its Spanish postcode. Why this date explains when a missing region or local holidays made it count the deadline earlier, never later.
• Both tasks close themselves when their proof arrives; see Open a task and see what raised it.
• Schedule the meeting in IQ Entities as soon as the board fixes the date. The notice task can only count back from a meeting that is on record.