Browse guides
Governance
Directors and officers, boards and committees, meetings, resolutions and authorities.
Directors and officers
- Appoint a directorRecord a new director or secretary on the company's register, dated from the day the board appointed them.
- Record a director's resignationEnd a director's appointment on the date they ceased to hold it, keeping them on the register as a former officer.
- Produce a directors or PSC listingGenerate a dated listing of a company's directors or people with significant control for a board pack or an auditor.
Boards and meetings
- Set up a board committeeRecord a board committee, where it sits under the board, and who chairs and serves on it.
- Schedule a board meetingPut a board, committee or shareholder meeting in the company's calendar, with its attendees invited.
- Record a board meetingMark a meeting as held with who attended, then draw up or upload the minutes and approve them.
- Record a resolutionAdd a board, shareholder, written or committee resolution to the company's register, with its signed copy.
- Keep the minute bookSee what is missing from a company's statutory books, file the documents that belong there, and produce the binder.
Authorities
- Record who can sign for a companyRecord each power of attorney, board delegation and bank mandate, who it empowers and up to what amount.
- Set up a bank mandateRecord how signatures combine for a company, such as any two of four, and seat the signatories it names.
- End a leaver's authoritiesClose the powers of attorney and bank mandates a departing director holds in their own name, on the day they leave.
- See who the commercial register says can signRead who can bind a company in Germany, Switzerland, Spain, the Netherlands or Poland towards third parties, and record what the register shows.
Constitution
Registers and disclosures
- Record a person with significant controlAdd an individual or a parent company to a UK company's PSC records, starting from what the cap table suggests.
- Record a PSC statementPut the statutory statement on a company's PSC records when it has no registrable person, or is still finding out.
- Review close links for the FCASee which parties an FCA-authorised firm must report as close links, and keep a dated register of each submission.
Directors' interests
- Record gifts and hospitalityKeep a director's gifts and hospitality register, with what each was worth and what was decided about it.
- Record related parties and transactionsNote a director's family, trusts and companies, and any dealings they have with a group company.
- Send a director questionnaireAsk a director to confirm their details and declare their interests themselves, through a secure link.
- Record a director's outside interestsKeep a dated list of the directorships, trusteeships and holdings a person has outside the group, and how you learned of each.