Governance

Every guide that uses Governance, whatever the work.

• GovernanceAppoint a directorRecord a new director or secretary on the company's register, dated from the day the board appointed them.
• GovernanceRecord a director's resignationEnd a director's appointment on the date they ceased to hold it, keeping them on the register as a former officer.
• GovernanceProduce a directors or PSC listingGenerate a dated listing of a company's directors or people with significant control for a board pack or an auditor.
• GovernanceSet up a board committeeRecord a board committee, where it sits under the board, and who chairs and serves on it.
• GovernanceSchedule a board meetingPut a board, committee or shareholder meeting in the company's calendar, with its attendees invited.
• GovernanceRecord a board meetingMark a meeting as held with who attended, then draw up or upload the minutes and approve them.
• GovernanceRecord a resolutionAdd a board, shareholder, written or committee resolution to the company's register, with its signed copy.
• GovernanceKeep the minute bookSee what is missing from a company's statutory books, file the documents that belong there, and produce the binder.
• GovernanceRecord who can sign for a companyRecord each power of attorney, board delegation and bank mandate, who it empowers and up to what amount.
• GovernanceSet up a bank mandateRecord how signatures combine for a company, such as any two of four, and seat the signatories it names.
• GovernanceEnd a leaver's authoritiesClose the powers of attorney and bank mandates a departing director holds in their own name, on the day they leave.
• GovernanceSee who the commercial register says can signRead who can bind a company in Germany, Switzerland, Spain, the Netherlands or Poland towards third parties, and record what the register shows.
• GovernanceRecord the articlesNote the provisions of a company's articles that come up most often, from the number of directors to transfer restrictions.
• GovernanceKeep rules and policiesRecord the governing rules and policies a company has adopted, each linked to the resolution that enacted it.
• GovernanceRecord a person with significant controlAdd an individual or a parent company to a UK company's PSC records, starting from what the cap table suggests.
• GovernanceRecord a PSC statementPut the statutory statement on a company's PSC records when it has no registrable person, or is still finding out.
• GovernanceReview close links for the FCASee which parties an FCA-authorised firm must report as close links, and keep a dated register of each submission.
• GovernanceRecord gifts and hospitalityKeep a director's gifts and hospitality register, with what each was worth and what was decided about it.
• GovernanceRecord related parties and transactionsNote a director's family, trusts and companies, and any dealings they have with a group company.
• GovernanceSend a director questionnaireAsk a director to confirm their details and declare their interests themselves, through a secure link.
• GovernanceRecord a director's outside interestsKeep a dated list of the directorships, trusteeships and holdings a person has outside the group, and how you learned of each.
• ComplianceMeet the deadlines of a Spanish general meetingSee the notice and voting-results tasks a listed Spanish company's general meetings raise, and why each is due when it is.
• WorkflowsGet approval in a workflowMake a workflow pause until a person approves, choose who is told, and approve or reject the paused run.
• WorkflowsFollow up a new director's appointmentA workflow that asks each newly appointed director for their Companies House personal code, then gives you the task to save it and file.
• WorkflowsCollect gifts and hospitality declarations quarterlyA scheduled workflow that asks for the quarter's gifts and hospitality declarations, chases until they arrive, and raises the task to record them.
• WorkflowsPrepare the pack for a board meetingA workflow that starts when a board meeting is scheduled, raises the agenda task, collects the management accounts, and holds the pack for approval.
• Companies HouseReport a new director to Companies HouseFile the AP01 for a director recorded in IQ Entities, from the task the appointment raised.
• Companies HouseReport a director leavingFile the TM01 for a director whose appointment has ended, from the task the end date raised.
• Companies HouseReport a person with significant controlFile the PSC notification for an entry on the company's PSC register, from the task the confirmed entry raised.
• IQ and insightsPrepare for a board meeting with IQHave IQ gather who is invited, the agenda, open tasks and recent resolutions for a meeting, and draft a briefing note.
• IQ and insightsRecord the changes in signed minutes with IQGive IQ the signed minutes, approve each register change it proposes from them, and file the minutes under the company.
• IQ and insightsAppoint or resign a director through IQAsk IQ to record a director joining or leaving, read what it will write, and approve it.
• AdministrationGive directors access automaticallySet a rule so that people reach a company because of a position or holding the register records, and lose it when that ends.
• AdministrationSet up the minute bookRename, hide or add minute book sections so every company's statutory books follow your organisation's layout.